Protect Your Community.
Empower Your Leadership.
Under HB 1021 — and Florida Statute 718, which strengthened it — community associations must give members online access to official records: financials, bids, insurance policies, board certifications, and meeting recordings. Failure to comply can lead to hefty penalties, fines, and criminal charges.
Sole Control for Leaders
Our dashboard gives only community leaders the power to upload and manage files. Owners can view documents but cannot alter them.
Secure Owner Access
Invite unit owners to a secure portal where they can view the documents they need to stay informed, keeping your community compliant and harmonious.
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Florida HOA Compliance Software
for Condo & HOA Boards
HB 1021 requires your records on a website the association owns, or one provided by an independent third party. Either satisfies the law — but a portal bundled with your management company ties your records to that contract.
Florida1021.com rests on a foundation of enterprise-grade security. All homeowner and financial data is securely encrypted in transit and at rest, and hosted entirely on SOC 2 Type II and ISO 27001 Certified infrastructure.
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What Is Florida 1021? Watch and Learn
What Florida Condo Associations Must Post Online
Under HB 1021 and Florida Statute 718, associations with 25 or more units must keep their official records in a secure, accessible online portal. The requirement took effect January 1, 2026 — associations that have not published these records are already out of compliance.
Most records must be posted within 30 days of the association receiving or creating them. Meeting notices are due 14 days ahead, and meeting materials 7 days ahead.
Governing Documents
Recorded declaration of condominium and all amendments, articles of incorporation and amendments, bylaws and amendments, and the rules and regulations of the association.
Meetings
Notices and agendas for upcoming owner and board meetings, the documents to be considered at those meetings, approved board minutes from the preceding 12 months, and video recordings of any meeting held electronically in the past year.
Financial Records
The annual budget and any proposed budget, financial reports, and the monthly statements presented at meetings.
Contracts & Bids
Every executory contract the association is party to, and summaries of bids received in the past year for materials, equipment, or services.
Inspections & Construction
Structural integrity and life safety inspection reports, the most recent structural integrity reserve study (SIRS) where applicable, copies of all building permits for ongoing or planned construction, and the affidavits required under Chapter 718.
Mandatory Video Archives
Now Made Easy.
As detailed in the recent Florida Condo & HOA Law Blog, new regulations require that any board meeting held via video conference must be recorded and accessible to unit owners.
- Automatic storage of large video files
- Secure, streaming-ready playback for owners
- Meet transparency requirements instantly
A Florida Company for FloridiansWhat Makes Florida 1021 Different?
Most providers give you a website that hosts documents. That is a folder. But compliance is not a one-time upload — miss a monthly financial statement, let a board certification lapse, or fall behind on an inspection deadline, and your association is out of compliance again, often without anyone noticing until an owner complains or the state comes knocking.
We are not a folder. We are a living compliance system.
Your compliance standing, tracked continuously — not assumed.
Live Compliance Progress Bar
A single bar shows exactly where your association stands today and what is left to do. No spreadsheet, no guesswork — you can see your standing at a glance and prove it on demand.
Only your board sees it. Owners get the records they are entitled to under 718.111(12) — they never see a percentage, a progress bar, or a list of what is still outstanding.
Built-In Clocks & Calendar Alerts
If a deadline is coming, it reminds you. If this month's statement never got uploaded, it tells you. A shared drive will never do either of those things.
Milestone & SIRS Math Engine
Give it three facts about your building — year built, number of stories, and whether your local building department has adopted the earlier milestone deadline — and it works out whether you owe a Milestone Inspection Report, a Structural Integrity Reserve Study, both, or neither.
Buildings of three stories or more need a SIRS. The milestone clock starts at 30 years statewide, and your local building department may bring that forward to 25 where local conditions warrant — so we ask rather than assume. Anything that genuinely does not apply to your building is marked exempt rather than sitting on your list looking overdue — so your progress bar reflects what you actually owe.
Board Elections & Owner Voting
Run board elections and owner votes online — assessments, amendments, any question the association has to put to its members. Votes are counted one per unit, so an owner who holds three units casts three.
Board elections are cast by secret ballot, recorded with no link to a name or unit, as 718.128 requires. Every voter gets a receipt code. Your board watches turnout as it climbs — the tally stays sealed until voting closes, so a running count cannot sway whoever has not voted yet.
Meeting Video Hosting
Recordings of electronically held meetings must stay available for a year. We store large video files automatically and stream them back to owners — no third-party video account to manage.
Local, Independent, and Accountable
Based in Miami and Fort Lauderdale. We are in the same counties, under the same law, in the same time zone as the boards we serve.
Genuinely independent. The statute lets you host records yourself or use a third-party portal. Ours is separate from any management software, so your records stay yours if the manager changes.
A dedicated point of contact and technical support within 24 hours — a real person, not a ticket queue.
Full audit logs and a custom DBPR link. Prove your compliance, do not just claim it — hand the state a link and be done.
A public-facing website included. Publish a simple community page with photos, amenities and contact details that prospective new community members and guests can see — built from the same dashboard, no web designer.
About a dollar per unit, per month. Compliance that keeps watch, so your board does not have to.
The 4-hour board member course, inside your compliance software
HB 1021 raised new condominium director certification to a four-hour curriculum, and a director who misses the deadline is suspended from the board. We are building that course and submitting it to the DBPR for approval. When it opens, your directors take it here and the certificate files itself against your association's record.
See what the course covers →
AI Sorter
Upload any document — a PDF or a photo taken on your phone — and our AI reads it and files it in the right place for you. No hunting through a list of requirements to work out where the reserve study goes. You confirm before anything is filed, so nothing moves without a board member saying so.
Custom URLs
Your community, at an address that reads like your community:
yourbuilding.florida1021.comflorida1021.com/yourbuilding- or work with your account executive to point your own domain —
yourbuilding.com— at the platform.
Only your board sees the compliance score. Owners get the records they are entitled to under 718.111(12) — they never see a percentage, a progress bar, or a list of what is still missing.
Everything You Need for Florida HB 1021
Document Management
Upload and organize all required official records in one secure place.
Public Portal
Automatically generate a searchable public portal for your owners.
Compliance Checklist
Track deadlines and requirements to ensure you never miss a beat.
Unsure if your HOA is compliant?
Take our 1 minute quiz to find out if your HOA is at risk of the law's fines and penalties.
Take the QuizCompliance in your pocket.
We are building native mobile experiences for board members on the go. Access documents, approve requests, and manage issues from anywhere.
Optimized for iPad & Tablets
What is Florida 1021?
Florida House Bill 1021 introduces comprehensive reforms to condominium association regulations, specifically targeting transparency and record access. The law mandates that associations with 25 or more units must maintain a searchable, password-protected website containing all official records. This ensures that unit owners have immediate, digital access to governing documents, financial reports, meeting minutes, and more, fostering a new era of accountability.
Our Mission
"To empower buildings to achieve effortless compliance while proactively keeping tenants and owners informed through transparent, accessible technology."
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Our Guarantee
"We guarantee that your building will not face any compliance fines or penalties if our compliance checklist reads '100%'."
*Does not apply to criminal actions. The guarantee is only for document management and visibility outlined by Florida HB 1021.